Parish Accountant

Job Description


Position Summary

The parish accountant provides day to day accounting services which supports both the parish and school. These duties are performed in a professional and confidential manner.

Job Description

A. Major Position Responsibilities and Regular Activities

Posts entries to the Parish Soft Connect NOW web-based general ledger system for deposits, credit card payments, payroll and all fee revenue.

Posts adjusting journal entries and voided checks, when necessary.

Reconciles all parish and endowment fund local bank cash accounts.

Reviews all parish and school organization's monthly local bank account statements before forwarding onto to each parish and school organization treasurer. Includes appropriate follow up with treasurer of each organization when necessary.

Liaison with both servicers, Administrator Plus for enrollment and FACTS for tuition management for the school.

Performs related accounts receivable services to support billing and collection of parish school, tuition, books and fees.

Prepares tuition year-end tax information for tuition paid when requested by school families.

Liaison with VANCO Payment Services, the parish on-line giving servicer, for all parishioner donations.

Coordinates the updating of parishioner donation records for all on-line giving donations received.

Works with the advancement office for the school during the annual fund drive, dinner dance and golf outing to ensure receipts and expenses are properly recorded.

Assists in the preparation of quarterly financial reports related to the three school endowment funds.

Responsible for closing the general ledger for each month-end reporting period and for the fiscal year-end reporting period

Prepares monthly analysis reports related to school tuition and enrollment.

Prepares year-end 1099 statements for all non-employee vendors.

Prepares necessary IRS tax forms and W-2G statements for auction winners.

Processes checks and invoices on as needed basis.

Performs other analysis and duties as assigned by the finance manager.

Professional and Personal Representation

A. Skills, Knowledge and/or Abilities

Must have excellent knowledge of accounting principles and internal controls.

Must have effective communication skills and the ability to work and partner with others such as the pastor, parish and school staff, parishioners, school families and outside servicers.

Must be results oriented with the ability to meet due dates with accuracy.

Must be a self starter.

Must have the ability to maintain confidentiality.

Must set a good example of Catholic behavior in dealing with others.

B. Education, Training and/or Experience

Bachelors Degree, Accounting major required (CPA is a plus).

At least 5 years of solid accounting experience, non-profit experience a plus

Experience with general ledger software required. Experience with Parish Soft Financial software (general ledger, accounts receivable and accounts payable) and on-line giving software is a plus.

Strong knowledge of and working experience with Microsoft Office (Excel and Word) and personal computers.

Position Requirements

This is a salaried, full-time, exempt position with benefits. Time off for vacation and personal days must be approved in advance (except for illness) by the Finance Manager.


Employment or voluntary activities or opportunities outside the parish must not conflict with normal business hours or other investments of time standard to the position as defined above.

Company Description
Saints Peter and Paul Catholic Church was founded in 1846 and is located in Naperville, Illinois. The parish has approximately 3,500 families. The parish school was started in 1853 and includes grades K to 8 with an enrollment of approximately 435 students.

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