Athletics Office Coordinator

Company Name:
Wheaton College
Responsibilities Reports to the Athletics Communications Director. Responsible for athletics office management. This position is 30 hours a week for 10 months and 20 hours a week for 2 months. Some nights and weekends expected. Duties 1. Receive phone calls and visitors, respond to queries and/or refer them to appropriate personnel both inside and outside the department. 2. Maintain office organization, including filing, posting mail, ordering supplies, maintaining equipment, handling mailings, running errands, and making deposits. 3. Complete data entry for the student-athlete database; establish and maintain the on-line registration for Wheaton Thunder sports camps and President's Open Golf Outing. 4. Assist the SID and/or Athletic Director with major department communication pieces related to Season Passes, Hall of Honor and Wheaton Thunder sports camps. 5. Provide administrative and scheduling support to the Athletic Director; arrange meetings and provide timely communication 6. Provide general administrative support to the athletics department personnel and administrators as needed; provide support in hosting athletic department events, ordering food, taking RSVPs. 7. Perform other duties as assigned. Qualifications 1. Excellent interpersonal and communications skills. 2. Highly organized and motivated to take initiative 3. Excellent computer skills, with knowledge of the following: Microsoft Word, Microsoft Outlook, Excel and Access. Must also have a willingness to learn other software programs. Updated 6/14

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